Payments and reporting
For approved projects.
Progress and Final Reporting
During the project period one Narrative progress report is required for Planning Grants, while three Narrative progress reports are required for Demonstration Project grants. At the end of a project a Final report is required for each grant.
These reports should show your performance, progress and outcome in relation to the objectives stated in your application and the approved decision. Please answer the questions in the report in a descriptive form in order to explain the project situation.
Please note that:
- Request for payment should be submitted together with the progress/final report.
- Request for payment should be sent to: firstname.lastname@example.org and not registered through "Min ansökan".
- Financial reports must be submitted in Swedish krona (SEK). Any conversion of local currency into SEK must be documented in writing, and is subject to Tillväxtverket’s approval.
- From the start of the project you need to keep separate project accounting so that the total costs and income of the project are clear and easily shown, either through separate book-keeping for the project or by using a separate project/cost code for the project costs and income.
- Only costs that have been incurred within the project period are eligible for the grant
- Payments are made retrospectively, and must be based on actual costs. All claimed costs must have been paid before you submit the request for payment.
- All costs for external services must be supported by an invoice or other specification which clearly state when the service was delivered, who delivered the service, the amount of time spent, the cost per unit of time and a description of the service. You also need to have a contract with the service provider.
- All requests for payment must be signed by an registered auditor, authorized public accountant, or the equivalent. The auditor must also issue an audit certificate in accordance with internationally recognized audit standards issued by IAASB, stating the accurancy of the financial report including the requisition for payment. Use the linked sample Terms of Reference for audit when engaging an auditor.
Documents for your reporting
Below you can find a list of required documentation that needs to be attached to your reporting and request for payment. More details are found in the General Conditions.
Please attach the following documents to your reporting. We will only go through requests that have all the required information, hence, making sure all the documents are there when you submit the request:
- Progress report planning grant Word, 49.6 kB, opens in new window.
- Final report planning grant Word, 52.1 kB, opens in new window.
- Request for payment planning grant Word, 55.6 kB, opens in new window.
- List of expenditures planning grant Excel, 15.5 kB, opens in new window.
- Terms of Reference Planning Project Audit Word, 41.1 kB, opens in new window.
- Progress report demonstration grant Word, 50.5 kB, opens in new window.
- Final report demonstration grant Word, 51.7 kB, opens in new window.
- Request for payment demonstration grant Word, 53.7 kB, opens in new window.
- List of Expenditures demonstration grant Excel, 15.5 kB, opens in new window.
- Terms of Reference Demonstration Project Audit Word, 38.7 kB, opens in new window.
How will the grant be paid?
Payments are made retrospectively, and must be based on actual costs. All claimed costs must have been paid before you submit the request for payment.
Planning grants are paid trough one payment at the end of the project period.
Demonstration grants are disbursed in three tranches:
20 % - of the approved grant after the technology has been ordered and paid from the partner
60 % - of the approved grant when the technology is in use and an onsite monitoring inspection has been conducted
20 % - of the approved grant after marketing and communication activities have been carried out in accordance with the agreed project plan
- Income and expenditure statement
- Extract from the general ledger for the project
- List of Expenditures specifying all claimed costs (see above link)
- Copies of all invoices included in the requisition
- Copies of bank statements/documents to prove invoices have been paid
- For claimed costs for external services, attach CV’s for consultants and contract with the service provider.
- Audit certificate (in accordance with ISA 800/805). The audit certificate shall be made in accordance with internationally recognized audit standards issued by IAAS. Use linked sample Terms of Reference for audit when engaging an auditor.
- Information on how the local currency/SEK exchange rate has been calculated.
- Travel costs that include increased living expenses equivalent to a per diem for the country in question, must be in accordance with the regulations of the Swedish Tax Authority External link, opens in new window. (= In this link you can find a list of countries and the amount for current year)
Changes to your project
Tillväxtverket requires advance notice of any substantial changes to your project plan, timeline, project activities, budget etc.
If you make such changes without first consulting with Tillväxtverket, all or part of your grant may be cancelled. You may also be required to repay the grant (see the General conditions)
Reporting on cross-cutting issues
Your project must be very likely to have a direct or indirect measurable impact on the environment, the reduction of poverty and the promotion of diversity and gender equality. Tillväxtverket monitors and evaluates how your project has integrated cross-cutting issues in the planning, implementation and follow-up phases of your project.
Tillväxtverkets definitions of the three cross-cutting issues central to the Demo Environment programme:
Environment and Climate
Tillväxtverket sees that growth is sustainable when we can meet our needs today - economically, environmentally and socially - while at the same time securing that future generations will be able to meet their needs. Reducing negative impacts on the environment and climate, through the dissemination of environmental technologies, is the central goal of the Demo Environment programme.
The aim is to improve living conditions, health and resilience of the people living in poverty in the partner countries, by focusing on five thematic areas; climate change/adaptation, sustainable use and management of eco-system services, improved access to sustainable energy, sustainable water and sanitation management and sustainable urban development.
Tillväxtverket takes a multidimensional view of poverty, implying that poverty not only means lack of material resources, but also lack of power, voice and respect for human rights, lack of opportunities and choice, and/or lack of human security. Tillväxtverket makes use of Sida’s conceptual framework identifying four dimensions of poverty:
- Opportunities and choice
- Power and voice
- Human security
According to this definition, a person is living in poverty is resource-poor and poor in one or several of the other dimensions. The multidimensionality of this conceptualization of poverty makes it deeply interconnected to both environment and climate as well as diversity and gender equality.
Diversity and Gender Equality
Gender equality means that men and women have the same rights, obligations and opportunities in all essential areas of life. For example, this applies to power and influence, financial independence, entrepreneurship, work, working conditions and education. A diversity perspective entails making use of the society’s diversity (in terms of peoples’ different backgrounds) by ensuring that everyone can contribute with their unique experience and competence.